Homeowners Association Meeting Minutes

BRIDGEWATER FARM HOMEOWNERS’ ASSOCIATION
ANNUAL MEETING - DECEMBER 5, 2002

CALL TO ORDER:
President, Sophia Hanson, called the meeting other members in attendance were Jean Kozub, Debi Skibitsky, Rob Philips and Barbara Davis.  Annette Cameron, property manager, represented McGill Management, Inc.

YEAR END REVIEW: 
S. Hanson reviewed the projects that took place over the year.

*Bridge – The bridgework is finally completed.  S. Hardy of Hardy Construction has added an extension to the bridgework due to the fact of the asphalt is pulling away by the stop sign.

*Cattails – The cattails have taken over the pond.  S. Hanson has signed a contract with Landscape Concepts to have them in the spring to have them treated.

*Snow Plowing – The Board has hired an independent contract for the snow removal and he appears to be very eager to do the job.  He has two gentlemen that will be plowing the subdivision and each man will be responsible for their own sides.  The Board will also be monitoring the salt bills through out the season.

FINANCIAL REVIEW:
J. Kozub reviewed the financial state of the association and everything is on tract according to the budget.  The 2003 Budget will have no increase and will remain the same as 2002.  The Board is also reserving for 2005 Road Replacement.

2003 BUDGET APPROVAL:
J. Kozub made a motion to approve the 2003 Budget, seconded by S. Hanson, all concurred.  Budget will go into effect January 1, 2003.

2003 BOARD APPROVAL:
J. Kozub made a motion to nominate R. Phillips to be the President, seconded by D. Skibitsky, all concurred.  All the other names listed on the ballot were also accepted.

MISCELLANEOUS ITEMS:
The Board also adopted a policy to enforce a late fee policy, which will begin January 1, 2003, which is also specified in the Declaration and By Laws of the Association. 

4% late charge with a 4.5% prime within 30 days from January 1, 2003.

Annual Meeting -- December 5, 2001 -- 7:00 P.M.

The meeting was called to order by Jean Kozub at 7:06 P.M.; other members in attendance were Sophia Hanson, Debi Skibitsky, and Sherri Treseder.  Absent member was Angie Berman.  McGill Management, Inc., was represented by Annette Cameron.

Establishment of a quorum was met by having 10 or more people attend the meeting.

The minutes from the August 2001 Board meeting were approved as submitted in writing by Angie Berman, all concurred.

Jean Kozub recapped the Bridge replacement project on how well the bridge replacement went with the exception of the lights at the front entrance.

The electrical piping was torn up during all the re-construction of the bridge and the Board and management have been in communication with Hardy Construction to have the cost of the electrical be split between the association and the contractor.

Jean Kozub also recapped on how the project was right on budget.

The Board reviewed the Proposed 2002 Budget and fielded any questions that any of the homeowners might have had.

Jean Kozub made a motion to approve the 2002 Budget as submitted, Gary Donowicz accepted the motion and Jim Beck seconded, all concurred.

Election:  There was a nomination from the floor to keep the current Board, seconded by Gary Donowicz, all concurred.

The meeting was adjourned at 7:40 P.M.

Respectfully submitted,
Annette Cameron
Acting Secretary

Meeting Minutes - Wednesday, August 8, 2001

Residents in attendance per sign in sheet: Damaris Boutros, Teresa & George Cavaligos, Alan & Linda Chesky, Steve & Susan Day, Gary Donnowitz, Diane Errigo, Steve Fliehman, John Hanson, Janilee Ihlenfeld, Bob Jensen, Nora & Alex Kaiser, Ann Kozub, Andy Lloyd, Dave Maleski, Mark & Kristin Maskalunas, Rob Phillips, Sarah Sturtz, Michelle & Dave Schumer, Roger Tambling, Phil Waters

Meeting called to order at 7:15 pm.

Roll Call of Board Members in attendance: Sophia Hanson, Sherri Treseder, Debbie Skibitsky, Angie Berman, and Jean Kozub

Sophia Hanson motioned to appoint Ann Kozub as Recording Secretary for the General Meeting of the Bridgewater Farm Homeowners Association held on August 8, 2001. Seconded by Angie Berman. All in favor - 5 aye; 0 nay. Motion carried.

New Business - The front entrance.
Sophia provided background information of the need to repair and reconstruct the front entrance bridge and surrounding roadways. Through the past year, the Board has explored all facets of this project and has attained project bids from 3 General Contractors. The Board has invited Steve Hardy from the Prime Group, Inc., to attend this meeting and offer a presentation detailing the specifics of the upcoming project along with general background information. The Board has accepted Steve Hardy's proposal.

Steve opened with the following project highlights:
Step 1 - Demolition
Step 2 - Excavation - dig foundation walls; pour concrete
Step 3 - Road Resurfacing
Step 4 - Road Widening

Chronologically, the details are as follows:
· Remove bridge
· Concrete work on sidewalks etc.
· Asphalt work
· Masonry work prior to blacktopping
· The entrance and corresponding roads will be graveled during project
· Front entrance roads to be widened to approximately 24' roads.
· Equipment will be left on site throughout the project.
· Both sides of the bridge will be accessible at the end of each workday throughout the project.
· Typically not a difficult project, just one with lots of details.
· Estimating the project to last 8-weeks.

After fielding a few questions regarding the adjacent landscaping that may be affected and the island that is eroding, the Board thanked Steve for his efforts and he left at 7:35 pm.

Jean Kozub offered a financial recap. Details attached. Key expenditures noted include snow plowing and salt, landscaping, street repairs and seal coating. Jean explained the funds for the reconstruction of the new front entranceway as detailed by Steve Hardy, would be attained through special assessment.

Questions from homeowners were fielded regarding road repairs, curbs, and widening of existing roads.

Angie Berman motioned to accept the proposed contract. Sherri Treseder seconded. Discussion regarding the reserve funding. All in favor 5 aye; 0 nay. Motion carried.

Jean Kozub motioned to require the Prime Group, Inc. to provide a Performance Bond prior to starting any work on the project. Debi Skibitsky seconded. Discussion. All in favor - 5 aye; 0 nay. Motion carried.

Sophia Hanson motioned to pass a special assessment in the amount of $173,400 to fund the repair/replacement of the Bridge at the front entrance. This special assessment may be paid in (1) lump sum of $3400 or may be paid over a 4-year period (48 months) with total payments of $3947. Angie Berman seconded. All in favor - 5 aye; 0 nay. Motioned carried.

Jean Kozub motioned to authorize the Board President to sign loan papers with Cornerstone Bank and Trust Company in the amount to be determined but not to exceed $173,400 to fund the contract with Prime Development for the replacement of the entranceway bridge. Angie Berman seconded. All in favor - 5 aye; 0 nay. Motion carried.

More Business:
·- Sophia added the Board is exploring the snow plowing issues for the upcoming season and that bids will be received/reviewed over the next few weeks.
·- September 9, 2001 is the date for the upcoming subdivision picnic. $35 per family.
·- Jean Kozub added that the 2002 budget was prepared with a reduction to the Annual Assessment. The Board has approved a motion to decrease the annual assessment to $1200 per homeowner effective January 2002.
·- Sarah Sturtz added a permit must be obtained from the Long Grove Fire Dept., prior to participating "burning" of the conservancy areas.
·- The Board thanks Nora & Alex Kaiser for the use of their home to host this meeting.
·- Many of the residents verbally thanked the board for their dedication and hard work.

Meeting adjourned at 8:15 pm.

Respectfully submitted,

Ann Kozub
October 16, 2001

Attachments:
· Copy of Meeting Presentation
· Financial Overview
· Board of Directors' Resolution Approving Proposed Contract